General Information

Index

• Registration, enrolment procedure 
• Foreign Certificates 
• Bursaries
• Class Attendance
• Refunds 
• Cancellation of programmes 
• Examinations 
• Examination Enrolments 
• NC(V) NSC - Supplementary Registrations 
• Business Studies (Rewrite Registrations) 
• Engineering Studies (Rewrite Registrations) 
• Certificate of Competency 
• Administration Fee 
• Closing date for remarking and rechecking 
• Lecturing hours 
• Part-Time Programmes 
• Skills Development programmes

Ekurhuleni West College (EWC) is a Public Education and Training College that introduced the National Certificate (Vocational) NC(V) in 2007, had introduced Level 3 in 2008 and NC(V) NQF Level 4 in 2009. 

The following NC(V) programmes will be proportionally offered at EWC in 2010: 

Finance, Economics and Accounting; Office Administration; Marketing; Management; Tourism, Hospitality; Engineering and Related Design; Electrical Infrastructure Construction; Civil Engineering and Building Construction; Information Technology and Computer Science and Education and Development.

The Corporate Centre of EWC is situated at Germiston Campus, cnr. Driehoek and Sol Roads, Germiston. 

EWC comprises of 6 Campuses: Alberton, Boksburg, Germiston, Kathorus, Kempton and Tembisa. 

These campuses see it as a challenge to also address life-long learning and developmental needs of individuals, organizations and economic sectors. EWC is gearing itself to become more responsive, effective, efficient as well as accountable to its clients and stakeholders and more prepared to meet training demands.

Registration, enrolment procedure for 2010

Campuses can be contacted for registration dates, fees and commencement of classes.

Please note: A registration fee as well as a deposit is payable upon registration. No cash will be taken at the Campus. A tailor made deposit slip must be obtained from the Campus. It is important that the registration number as provided by the Campus should appear on the deposit slip as reference number. Students will only be registered upon proof of payment.  Proof of payment should be handed in at the Campus.  All payments must be deposited into the bank account of the College at ABSA BANK. The outstanding balance must be paid in full before the commencement of the National examinations.

All students must submit or have the following available on registration: 

• An original / a certified copy of the latest school report / Senior Certificate or highest certificate or results. 
• An original / a certified copy of the identity document / affidavit and photograph in case of no/lost identity document/birth certificate. 
• Deposit / necessary fees. 
• Accompanied by money for textbooks, kits, stationery and learning material (where applicable). 
• Preferably accompanied by a parent / guardian if under 18. 
• Proof of residential address and relevant contact details.

Foreign Certificates

Students must have these certificates evaluated by SAQA: Postnet Suite 248, Private Bag X06, Waterkloof, 0145 or Tel. 012 431 5000 or visit the website www.saqa.co.za.

Students must have a valid study permit, until the end of the relevant study period.

Bursaries

Merit bursaries are awarded to students who have excelled in their field of study in the previous year/ semester/ trimester at EWC.

Indigent bursaries are awarded to enrolled students of EWC who are in financial need.

• A nominated staff member and the Student Support Officer evaluate all the applications of students requesting financial support to further their studies.
• All names of qualifying students are put to Campus Management for final approval via the Student Support Officer.
• Requirements for application for indigent bursaries are available from the Student Support Officer per Campus.

DoHET FET Colleges Bursary Scheme

DoHET FET bursaries will be available for students who enrolled for NC(V) Levels 2, 3 and 4 in 2010. The following students are eligible to apply: 

• Only South African citizens. 
• Students wishing to enrol for NC(V) programmes. 
• Students who need financial assistance. 
• Students who excel academically. 
• NC(V) Levels 2/3 students who were awarded bursaries in 2009 and will be promoted to Levels 3/4 in 2010.
• Students who were awarded bursaries for NC(V) Levels 2/3 in 2009 but will not be promoted to Levels 3/4 in 2010, will not be eligible for bursaries in 2010.

To be considered for a bursary award, the following documents must accompany the bursary application form that the College will provide: 

• The student's certified ID copy.
• Parent's/guardian's certified ID copies.
• The latest original or certified copies of the parent's/guardian's pay slips.
• Sworn affidavits from parents/guardians in the event that they are unemployed. 
• Certified copy of the death certificate in the event that parents/guardians are deceased. 
• Proof of residential address.

Eligibility for a bursary is subject to successful application/approval. The means (income) test applies.

There are procedures in place for the administration and awarding of these bursaries. A Financial Aid Committee had been appointed to review and make recommendations on applications received.

Please Note: Bursary funds are limited, and not all students will be successful. Bursaries are not guaranteed and they are subject to approval and availability of funds. An application for a bursary is not a guarantee that the bursary will be awarded. Class fees must still be paid and will then be refunded in the event of a bursary being awarded.

Class Attendance

• Students must be punctual.
• Students who arrive five minutes late after the start of the period will be regarded as late (but will be allowed in class) and indicated on the register. Students may not be denied access to class unless they cause / display disruptive behaviour. In the case where the student is late three or more consecutive days per subject such a student should be marked absent on the fourth day by the subject lecturer. 
• Regular student absenteeism and late coming will be followed up by contacting parents / guardians / employers / sponsors within the relevant faculties / departments for disciplinary action. 
• Class attendance, academic / programme progress and disciplinary warning(s) will affect students' testimonials. 
• A special certificate should be awarded for 100% attendance. 
• Attendance will be used as one of the criteria for placement of students in job situations or learnerships. 
• Attendance will be used as a criterion for student bursary allocation. 
• If a student was absent for three or more consecutive lecturing days due to death of a family member, evidence must be provided on the day he / she resumes classes. If absenteeism was due to illness, a medical certificate must be submitted immediately on the day he / she commences class. 
• If a test / internal examination / assessment was written and a medical note or evidence of death of a family member was not submitted, a zero (0) mark will be entered on the mark sheet. 
• Pregnant students: A medical certificate, stating the due date of birth, must be submitted as soon as the pregnancy is confirmed. The student must take maternity leave for the last 4 weeks of the pregnancy unless a medical certificate is submitted that allows the student to continue attending classes. 
• Students may not leave the venues during periods / lecturing times unless the necessary permission has been obtained from the lecturers.
• Cell phones must be switched off at all times in:
  • Lecture rooms, 
  • Examination rooms, 
  • Assemblies and 
  • During meetings 
• All personal appointments should be made after lecturing hours, over weekends or during vacations. Absence due to such appointments will be regarded as non–attendance, even if a student notified his / her lecturers. 
• The student should not be allowed to register for the next trimester / semester / year if their average class attendance for the previous trimester / semester / year is less than 80%. The times absent with a valid reason e.g. a doctor's note or a copy of a death certificate of a close family member which has been submitted must be taken into account, these absences should then not count. 
• Clothing should be neat and acceptable in a societal and corporate environment and students' bags should be free of provocative or offensive statements, slogans or signs.

Refunds

Refunds will only be considered in the following circumstances: 

• Death of the student (Pro-rata repayment).
• Illness (confirmed by a medical certificate) (Pro-rata repayment).
• Transfer to another educational institution (confirmed by institution) (Pro-rata repayment) (The registration fee is not refundable).

Full repayment of fees will be only considered in the following circumstances: (Registration fee will also be refunded when applicable) 

• After adjustment of marks by the GDE: Examinations Directorate.
• Subject / programme no longer offered.
• Subject clashes due to changes in the class timetable.

Cancellation of  programmes:

Must be done in writing, within one week of the commencement of classes as indicated on the year planner. Failing to do this, students will be liable for the full cost of tuition fees. Textbooks, protective clothing and equipment of NC(V) students are not returnable and refundable.

Examinations:

Only students who have registered for full-time and part-time programmes and who have complied with the requirements will be allowed to enter for examinations.

Examination enrolments / rewrites only 

NC(V) NSC 
Supplementary Registrations 

• (Jan / Feb exams) - January 2010 

Business Studies 
Rewrite Registrations 

• (June exams) - February 2010
• (November exams) - July 2010

Engineering Studies 
Rewrite Registrations 

• (April exams) - July 2010 
• (August exams) - May 2010 
• (November exams) - September 2010 

Government Certificate of Competency exams 

• (June exams) - February 2010
• (November exams) - September 2010

Closing date for remarking and rechecking:

Two weeks after issuing / publishing of results.

College Hours:

Office Hours:

Lecturing Hours (Full Time):

Part-Time Programmes:

Programmes are offered on a part-time basis at specific campuses.

Satellite Programmes / Skills Development programmes

These programmes are offered at specific campuses.

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